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Terms & Conditions
Payments: ALLpayments must be received to Prop Rock at time of contract signature. 100% is due at time of contract with balances under $500.00. A deposit of 50% is due at the time of contract on all other proposals. All package offering must be paid in full at the time of book. All other final payments are due 30 days prior to prior to event date. If event booking is within less than 30 days, FULL payment is due at the time contract is signed. All events booked during the Holidays must be paid in advance unless otherwise stated. Payments will not be accepted the day of event. All Neon furniture bookings due in full at contract agreement unless otherwise stated in contract agreement. The initial payment guarantees the availability of decor and is a Non-Refundable Payment. Prop Rock accepts: Cashier check, Cash, CC, or Pay Pal
Security Deposit: Security Deposit can be requested at Prop Rock’s designation and will be returned within 7 days after rental property has been returned to Prop Rock and all terms of the rental agreement have been met. Security deposits deemed refundable will be returned via check or cc. It is the right of Prop Rock to request a security deposit base on the size of an order at any time. Prop Rock reserves the right to retain security deposits in the event rental furniture is damaged, broken, stolen, punctured or otherwise is not returned in working condition as it was prior to leaving the warehouse. All items will be inspected and photographed prior to event date and kept on file in each client folder. This information will be kept available for review by Prop Rock and/or the client upon request. In the event the security deposit is waived, Lessee remains responsible for any loss or damages in their totality.
Inspection: Lessee acknowledges receipt of item(s) described herein. Lessee has inspected the property and agrees that same is in good condition. Property must be returned to Prop Rock in clean, working condition.
Damage & Loss: Prop Rock reserves the right to apply lessee’s deposit towards cleaning fees as necessary. Lessee agrees to pay the full cost for any damage to or loss of Prop Rock’s property while in possession and control of same. Damage or loss consist of the following, but not limited to cigarette burns, permanent markers, pens, lipstick, body fluid, paint, any permanent damage and rips and tears. If special cleaning is needed security deposits maybe withheld. Items not returned or theft full cost of replacement will be charged to the client. Prop Rock will notify a client within 72 hours of any damages in writing with photos and estimated damage repair or replacement cost. Clients will have 7 days to remit payment to Prop Rock from acknowledgement. Replacement value of all lost or damaged items is 4 times the rental value.
Use: Lessee shall use property in a careful manner and shall comply with all applicable laws relating to its possession, use or maintenance. Lessee shall not remove, alter, disfigure, or conceal any numbering, lettering, or insignia displayed on the property, and shall see that the property is not subjected to careless or needlessly rough usage. Items shall not be tampered with or duplicated. Items shall not be photographed without prior written consent. For any violation of the foregoing, lessee shall be liable for damages to the fullest extent provided by law. Prop Rock reserves the right to refuse business to competitors.
Cancellations: Orders canceled or changed after date of signed agreement are subject to Re-stock Fees. Individual items may be added to your contract after initial signature for no additional fees. Cancellation of any individual elements listed at signing are subject to a 50% re-stock fee. If event is booked less than seven days in advance, full payment is due at the time of signed contract. No refunds are given for any reason once signed contract is executed. This includes event cancellations, weather delays, natural disasters, change of venues, broken engagements and personal moves. All custom orders are non-refundable for ANY reason. Personal signatures can be made on behalf of a client. Any client name signed for on contract can be and will be held responsible in the event a formal signature was the actual client or not. Items will not be held for any reason unless contract is executed and deposit provided. If an event needs to be rescheduled we will hold payment for a future date up to 1 year from the date of the initial event.
Collection Costs: The Lessee is responsible for any collection costs the Lessor (Prop Rock, Inc.) may incur due to past due balances. The Lessor (Prop Rock Concepts & Productions) is hereby authorized to charge any balances to lessee’s credit card (if a credit card has been provided as a form of payment guarantee). Client agrees to release all charge backs on event rentals that could be requested through credit card processing once event has been delivered and completed.
No Warranties: Lessee acknowledges that the property is of a size, design, capacity and manufacture selected by lessee exclusively for Lessee’s use. Lessor (Prop Rock Concepts & Productions) shall not be liable to Lessee for any liability, loss or damage caused or alleged to have been caused directly or indirectly by the property, or any inadequacy, defect or incident of condition of the property. LESSOR HAS NOT MADE AND DOES NOT MAKE ANY REPRESENTATION, WARRANTY OR COVENANT, EXPRESS OR IMPLIED, WITH RESPECT TO THE CONDITION, QUALITY, DURABILITY, SUITABILITY OR FITNESS FOR INTENDED PURPOSE OR MERCHANTABILITY OF THE PROPERTY.
Indemnity: Lessee shall indemnify Prop Rock Concepts & Productions. from and against any and all claims, demands, costs (including reasonable attorney’s fees) and judgments arising out of, connected with or resulting from the operation, possession or use of the leased property.
SET UP/BREAK DOWN: Contract times are set prior to events that allow us to book for proper labor. If events runs more than 1 hour after designated contracted break-down, there will be a fee of $100.00 per hour and $50.00 for each half hour thereafter. Example: Set-up time 10:00 am, Strike- 6:00 pm. If Prop Rock and any contracted labor employed by Prop Rock is unable to removed furniture until 6:30 pm there will be an additional $100.00 charge from 6:00-7:00. If the removal is at 7:30 the additional charge will be $150.00. Prop Rock understands that event’s can run over and we will do all we can to accommodate your needs. However, it is per this contract that you are in agreement with the terms outlined in your contract to cover the additional cost in labor should this occur.
PROPOSAL CLAUSE: In the event a formal proposal is used from Prop Rock Concepts & Productions to establish or executed funding from a 3rd party vendor, (i.e. corporate sponsorships, event fundraisers, promotional sponsors, etc.) this is considered a formal contract on behalf of Prop Rock Concepts & Productions, Inc. and is a legal and binding document to the client securing the funds and the 3rd party client on their behalf. If funding is secured in any format to the client, 50% of this is required to be paid in full directly to Prop Rock and deemed non refundable for any reason to include, but not limited to event cancelations, weather related issues, acts of God or change of sponsor, venue location or change of décor’ vendors. It is understood the proposal used to obtain funding is considered a binding legal agreement between the said client without regard to a contract with the said sponsor or 3rd party vendor. Any violation of this agreement that is not properly paid in full is considered fraud and will be handled as such without exception.
Applicable Law: This Agreement shall be governed by and construed under the laws of the State of Texas.
I have read and understand the entire agreement and agree to the terms and conditions as outlined above. I am authorized to sign this lease on behalf of the lessee (if the lessee is a company.)